Job Summary

The Event Coordinator coordinates city-sponsored events in Olde Town Conyers and serves as a liaison with other organizations and entities holding special events in Olde Town Conyers.

The Event Coordinator is an advocate for the development and promotion of Olde Town Conyers and related public events within the downtown historic district. The Event Coordinator works with the merchants in the historic district on special projects, activities and ideas to enhance the downtown area.

The Event Coordinator position reports to the Director of Public Relations and Tourism.

Essential Job Functions
This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.

• Serves as lead in coordination of events such as seasonal festivals, film requests, and business recruitment.
• Create and coordinate new events for the downtown district.
• Establish a budget for special events and training pertaining to job function.
• Communicate pertinent information with downtown merchants on a regular basis. Attend monthly merchant meetings as needed.
• Communicate with departments within the city to coordinate events, staffing, and traffic plans.
• Assist in coordinating and supervising volunteers to support activities.
• Manages administrative aspects including obtaining quotes, purchasing, and recordkeeping according to established budget.
• Communicate with graphic artist for design of event advertising materials.
• Attends and participates in pertinent training and networking.
• Proficient in operations of Welcome Center, and able to assist with coverage, rental inquiries and bookings, greetings and helping visitors, etc.

Minimum Qualifications

Education: Completion of a standard high school diploma, GED or equivalent from a regionally or nationally accredited school. An equivalent combination of education and experience is acceptable. 

Licenses(s): Valid Georgia Driver’s License.

Experience: Considerable experience in the management and operation of special events. 

Certification(s): N/A

Knowledge, Skills and Abilities: 

Knowledge of: 

• Knowledge of issues confronting downtown Conyers business people, property owners, public agencies and community organizations. 
• Good knowledge of the geographical area of the City of Conyers.
• Knowledge of government/public sector operations.

Skill and Abilities:

• Skill in coordinating special events.
• Skill in written and oral communications.
• Skill in public speaking.
• Skill in supervision of subordinate employees including volunteers and interns.
• Ability to travel out of local area.
• Ability to work flexible hours.
• Ability to function effectively independently.
• Ability to work outdoors.
• Ability to sit upright for extended period of time at a typical workstation to complete tasks.
• Ability to operate a standard equipped vehicle.
• Ability to life materials and office supplies up to fifty (50) pounds.
• Ability to operate a point-of-sale system.
• Ability to proficiently operate a computer and related software applications. 

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

While performing the duties of this job, the employee is frequently required to sit, use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.